Policies and Procedures
The following policies are scheduled for a routine review pursuant to University policy. The University Policy Manager and Policy Review Committee will accept comment on these policies through December 16, 2025. Please send your comments to policies@odu.edu and indicate the name/number of the policy on which you are commenting. Any comments received will be shared with the designated Responsible Officer of the policy and the Policy Review Committee.
Policies Currently Under Review
3014: Minors on Campus
3700: Records Management Policy
1000: General
- 1001: Development, Approval and Maintenance of University Policy
- 1002: Code of Ethics
- 1003: University Responsibility for Compliance
- 1005: Discrimination Policy
- 1007: Old Dominion University Travel Risk Management Policy
- 1008: Policy on Title IX and Sexual Misconduct
- 1010: Absence of the President
- 1020: Closure of the University Due to Inclement Weather & Emergencies
- 1021: Emergency Management Policy
- 1050: Business-Related Travel Allowance
- 1051: Business Travel Reimbursement Policy
- 1060: Institutional and Individual Memberships in Professional Organizations and Social Clubs
- 1070: Changes to Names, Addresses and ID Numbers (Employees, Students and Vendors)
- 1100: Development Policy
- 1101: Gift Management
- 1102: Acceptance of Gifts-in-Kind to the University
- 1103: Establishment and Operation of Annual and Endowed Scholarships, Fellowships, and Prizes
- 1500: Delegation of Authority for Contract Approval
- 1600: Solicitation Policy for Employees and Vendors
- 1700: University Demonstrations Policy
- 1800: Notifying the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) of Substantive Change
3000: Administrative Services
- 3001: Responsibility of Budget Unit Directors
- 3002: Authority of the University Audit Department
- 3003: Detection, Investigation and Reporting of Fraud, Waste, and Abuse
- 3004: Policy on University Audit Response Procedures
- 3010: Internal Controls
- 3011: Identity Theft Protection (Red Flag) Program
- 3012: Safety and Security
- 3014: Minors on Campus
- 3015: Unmanned Aircraft Systems (UAS) aka Uncrewed, Drones, Aerials, and Other Powered Model Aircraft
- 3016: University Responsibility for Enterprise Risk Management
- 3020: Whistleblower Retaliation Policy
- 3200: Use and Keying of Facilities and Grounds
- 3220: Policy on the Use of Tobacco and Smoking-Related Products, and Electronic Cigarettes and Vaporizers
- 3223: Environmental Health and Occupational Safety
- 3230: Vehicular Access to University Property
- 3231: Use of Bicycles, Skateboards and Personal Transport Devices on University Property
- 3240: Accident Review Committee
- 3250: Vehicle Use Policy
- 3300: University Telephone System Usage
- 3310: Wireless Service Allowance for University Business
- 3400: Capital Asset Control
- 3500: Policy on the Use of Information Technology Resources
- 3501: Information Technology Access Control
- 3502: Information Technology Infrastructure, Architecture and Ongoing Operations
- 3504: Data Administration Policy
- 3505: Information Technology Security
- 3506: Electronic Mail Policy for Offical University Business
- 3507: Information Technology Accessibility Policy
- 3508: Information Technology Project Management
- 3509: Software Decision Analysis Policy
- 3700: Records Management Policy
4000: Student Services
6000: Human Resources
- 6010: Faculty and Administrator Recruitment Funding Procedure
- 6012: Non-Instructional Part-Time Faculty Employment
- 6020: Recruitment/Selection of Classified and Wage Employees
- 6021: Criminal Background Checks
- 6023: Policy for the Use of Non-Research Related Volunteers
- 6024: Wage Employment Policy
- 6026: Visa and Immigration Services Policy
- 6027: Employment Eligibility and Verification Policy
- 6028: Fitness for Duty Policy
- 6040: Classified Employee Leave Reporting Procedures
- 6050:Family and Medical Leave Act
- 6051: Return-to-Work Policy
- 6052: Lactation Support Policy
- 6053: Parental Leave Policy
- 6060: Separation Process for Faculty and Staff
- 6061: School of Medicine Separation Policy for Clinical Employees
- 6130: Policy for Direct Employment of Wage Employees
- 6200: Hours of Work Policy
- 6201: Alternative Work Schedules
- 6202: Telework Policy
- 6220: Conflicts of Interests
- 6301: Bone Marrow and Organ Donation Leave
- 6302: Civil and Administrative Leave for Administrative and Professional Faculty, Classified Staff, and Wage Employees
- 6303: Emergency Disaster Leave
- 6304: Military Leave
- 6305: School Assistance and Volunteer Service Leave
- 6306: Immediate Recognition
- 6307: Sick Leave Policy
- 6308: Annual Leave for Administrative and Professional Faculty and Eligible Teaching and Research Faculty on 12-Month Contracts
- 6400: Tuition Assistance
- 6500: Civility in the Workplace
- 6501: Religious Accommodations Policy
- 6600: Standards of Conduct for Classified Employees
- 6601: School of Medicine Disciplinary Action Policy
- 6602: Classified Employees Grievance Policy and Procedure
- 6603: Drug and Alcohol Policy
- 6604: School of Medicine Grievance Policy